Purchasing Terms and Conditions for Smedvig Eiendom

Smedvig Eiendom will conduct all its business operations in a responsible, ethical, and sustainable manner, setting strict requirements for suppliers regarding the procurement of goods and services and their impact on society and the environment.

Smedvig Eiendom acknowledges its responsibility to respect fundamental human rights and to ensure that its procurement practices comply with the environmental, social, and governance principles (ESG).

Through socially responsible procurement, Smedvig Eiendom undertakes to promote consideration for the climate and environment, safeguard fundamental human rights and social justice, and to foster a good working environment.

Smedvig Eiendom’s ESG model is described on our website: https://www.smedvig.com/no/barekraft/

In accordance with the Norwegian Transparency Act, Smedvig Eiendom carries out and publishes its due diligence reports on: https://www.smedvig.com/no/apenhetsloven/

Corruption, bribery, criminal offences, and similar activities are incompatible with Smedvig Eiendom’s business ethics, and the Supplier will not engage in such conduct.

Smedvig Eiendom prefers business partners who actively monitor and assess factors that contribute to promoting environmental, social, and governance (ESG) practices. We strive to select business partners who ensure a safe and fair working environment, promote gender equality, and support skills development. Furthermore, Smedvig Eiendom prioritises business partners who minimise the environmental impact of the Delivery and emphasise climate and environmental considerations in their choice of materials, as well as in their decisions, and those of others, related to the Delivery.

Smedvig Eiendom collaborates with a number of partners to deliver high-quality results. We aim to establish stable, long-term relationships with our business partners and select our suppliers with the utmost care. We strive to collaborate with suppliers who align with our values and standards for sustainability, corporate social responsibility, HSE, and responsible business practices.

Purchasing Terms and Conditions All Smedvig Eiendom employees follow the company’s standard purchasing procedures when buying goods and services. You will find our terms and conditions of purchase here.

Supplier code of conduct

The Supplier must possess all required approvals, certifications and permits for the agreed Delivery. The Supplier must conduct its business operations in accordance with all applicable laws and regulations. Furthermore, the Supplier must regularly review the guidelines to ensure compliance.

The supplier must comply with all statutory and regulatory requirements for the working environment and HSE. This entails that the Supplier must ensure that all cleaning and construction site personnel hold a valid ID and an approved HSE card.

The Supplier undertakes to safeguard fundamental human rights and ensure decent working conditions where no child labour, forced labour or any form of discrimination is permitted. The Supplier is also obliged to ensure fair wages in accordance with applicable regulations in Norway and any other countries in which it operates.

If contracted labour is required, the Supplier must only use companies approved for this purpose by the Norwegian Labour Inspection Authority.

The Supplier undertakes, on request, to provide the necessary information about the professional qualifications of the personnel assigned to perform services. The Buyer reserves the right to request a replacement of personnel if the Supplier’s selection is deemed unsatisfactory. Replacement of personnel shall take place at the Supplier’s expense.

The Supplier must ensure that all the provisions in this section are complied with by its own subcontractors/contract assistants who contribute to the fulfilment of the delivery, throughout the supply chain.

The Supplier must notify Smedvig Eiendom in the event of a breach or suspected breach of our guidelines on the part of the Supplier or subcontractor/contractual assistant.

Email: varsle@smedvig.no

 

General principles for the purchasing of goods and services

• At least three suppliers are always to be invited to submit offers for major purchases.
• All suppliers must be professional, reputable, and conscientious.
• Suppliers must comply with Smedvig Eiendom AS’s Code of Conduct and the requirements of the Norwegian Transparency Act. https://www.smedvig.com/no/apenhetsloven/

Assessment Criteria

• The supplier’s reputation, experience and references
• The supplier’s ESG policy

Framework agreements

Smedvig Eiendom is happy to continue working with a supplier if the costs, quality, and delivery meet our standards during the first collaboration, and if the pricing of the product/service remains market-based thereafter. In such cases, we do not initiate a new tender process in subsequent rounds.

Invoice

To ensure that invoices are processed as quickly as possible, we prefer to receive them in EHF format. Suppliers who are unable to send e-invoices may submit invoices in PDF format.

Required invoice information

As a minimum, all invoices must contain the following information:

• Correct company name, see the list below
• The supplier’s full name and organisation number
• Any named persons in the contract/delivery who have delivered the service
• A description of the services/goods/assignments delivered
• The name of the requisitioner in Smedvig Eiendom
• For projects, the project name or project number must be stated
• Payment deadline: Minimum 30 days

Invoices without the mandatory information cannot be processed and will be returned to the sender.

Below is a list of companies and their invoice addresses: